Well-Served

The Club at Admiral’s Cove, Jupiter, Fla., reports that it has “dramatically reduced paper consumption, increased departmental efficiencies and encouraged interdepartmental communication” through a Digital Document Management system that saves “time, money, paper, energy…and your sanity.” As the graphic below shows, the Admiral’s Cove system uses central servers to exchange and share these documents generated, and needed, by the club’s various departments:

• Human Resources (employee files, payroll forms, 401k enrollment, training, SOP manuals)
• Golf & Golf Maintenance (purchase orders, inventory, agenda and minutes)
• Spa, Salon & Fitness (member files, health history, workout charts, release forms)
• Accounting (purchase orders, accounts payable and receivable, AP/GL lookups, vendor routings)
• Engineering & IT (work orders, project bids, contractor insurance certificates)
• Marina/Inn (member and transient history, slip and inn contracts)
• Food & Beverage (event orders, menus and archive files)